Next, from the File menu select the Utilities and follow by a Rebuild Data to reindex the database. Then, click the Name button, which located at the bottom of the name list window, and selects the “Re-Sort list” feature QuickBooks will return the list to a default order. To sort the list such as a name list, both customer and supplier name, go to the Write Cheque transaction, rest the cursor in the “Pay to the order of” field, and press the Ctrl+L keys to bring up the name list. ![]() The QuickBooks monthly maintenance includes the sorting of the list, rebuild and verify of the database. It could be due to amend or delete a record, or user has not properly logged out of the company file, or a problem with the hardware while the company file is still open. A database is like a motor vehicle, which you have to “service” it regularly to ensure it is in good condition. QuickBooks company file is a database, which keeps all the financial records such as customer and supplier profile, invoices, bills, payment, receipt, journals, etc. ![]() Software: Intuit #QuickBooks #accounting software
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